1. Absences

Parents are requested to phone the school office on 8686660 or text a message to

027 228 5635 to notify us of absences or lateness. When calling please state:

1. Your Name

2. Child’s name

3. Room Number

4. Reason for absence or lateness

The responsibility for advising the school rests with parents/caregivers. When no contact is made and no reason given for your child’s absence then they will be marked as being Truant.

2. Accidents at School

Should children be involved in minor/major accidents or fall sick during the day parents/caregivers will be contacted. Please ensure that the school office has a current record of phone numbers for emergency contacts.

3. Assemblies

Formal school assemblies are held every Monday at 9:00 a.m. and Friday at 2:30 p.m. Parents are most welcome to attend. Each syndicate also has a weekly assembly.

4. Buildings, Grounds and Facilities

Team Kowhai are Rooms 6, 7, 8, 11, 12, 14, & 15

Team Pango are Rooms 1, 2, 3, 4 & 5

The school Gymnasium/Hall is a wonderful building. The includes staffroom, smaller teaching spaces, a meeting room, changing rooms, kitchen, toilet facilities and large storage areas.

The main Administration Block has a large foyer area with a waiting room, Secretary’s Office, Principal’s Office, AP/DP Office, Interview Room and Reading Recovery Room.

The Library is a well resourced facility that stores children’s library material and teaching resources. A Library Assistant is employed to allow access during the day especially before school and lunchtimes.

Other facilities include swimming pool, large playing fields and playscape areas.

The school has a Licensed Preschool, Awapuni Under Fives, on site behind the Junior Block.

The Board of Trustees allows sensible use of the school grounds during out of school hours

5. Child/Parent Personal Records

It is important that our records regarding home address, telephone numbers, emergency contacts and family doctor be kept current. Should there be any changes or additions please keep the school office informed. Parents must inform the school of special arrangements such as who may pick up children from school, which bus or taxi picks up children for after-school care and any sensitive custody issues.

6. Handling Matters of Concern

In any large organisation of people there are always concerns that arise from time to time. If you have concerns regarding your child’s education or welfare please contact the teacher closest to the problem and, if necessary, follow up with the Principal. The school has a policy on “Handling Matters of Concern” which you can request from the office.

7. Cycling

With the school situated in a busy area, the Police advise that children below the age of ten years should be discouraged from riding a bike to and from school– especially as they would be traveling at busy times of the day. We would very much appreciate your cooperation in this matter and also ask that regular checks of bicycles be made at home. Helmets are compulsory. It is important all cyclists have a good bike lock to ensure security of bikes in the bike sheds. Bikes are kept at school at the owner's risk.

8. Health & Medical Register

We keep a Health Register containing confidential information about children’s health. If children require medicine on a regular or occasional basis, please advise the school office with details of the ailment and the administering of medicine.

Occasional medicine, e.g. antibiotics, may be kept in the medical room or office on a short term basis. Asthma inhalers or allergy medicines may be retained in the medical cabinet. Clear labeling is required. For any life threatening allergy such as bee sting allergy a small photo of the child is required for display in the medical room. First Aid treatment – we will attend to any child who suffers an accident at school. For any head injury of fall where a spinal injury may have occurred the school will call an ambulance and then notify parents. Parents will be called if it is considered that a doctor’s advice is necessary.

ALERT!! Bee sting allergic children must have medication at school.

ASTHMA! Children with asthma medication need to have a copy of their

Asthma Plan held at school.

9. Homelearning

The school believes that the habit of home learning should be established but the children should not be overburdened with it.

Team Kowhai students bring home reading each night. Parents are asked to share the book with their child and sign their child’s Home Communications book before returning all books to school the next day. Older children may be given an activity to complete.

Team Pango students will bring home each week reading, learning addition and multiplication tables and spelling. Guidelines are listed in your child’s Home Learning book for reference.

10. Reporting to Parents

Teachers are happy to discuss student progress at any time during the year. If you have an inquiry that will take more than two or three minutes, please arrange an appointment with the class teacher. More formal procedures include a “Meet the Teacher” evening held in February, a formal mid-year Parent Interview, Portfolios for Assessment Parent Information Evenings and Student-Led Conferences in term four. Many opportunities for you to participate in the student reporting process are given. We are continually making attempts to improve the process so that you are well informed to support your child’s learning.

11. Lost Property, Jewellery, Toys and Personal Items

It is important all clothing – particularly garments removed at school – are clearly named. Lost property is regularly displayed for reclaiming, and is stored outside the Office. Parents are encouraged to make regular checks for missing clothing.

Children are discouraged from wearing jewelry, other than watches, to school. Some items can be dangerous when children are participating in physical activity.

Children must not bring personal toys to school. The school cannot be responsible for the security of valuable items.

12. Litter/Waste/Recycling Control

The school operates a zero-waste policy. This means that all paper is placed in recycle bins and all food and plastic non-recyclable. All lunch wrappers are taken home. This procedure will also help parents keep a check on what food is eaten at school. Recycling is strongly promoted.

13. Library

The school library is used regularly by all classes. Children are responsible for returning books. If books are outstanding at the end of term parents are asked to pay the cost to cover the replacement of the book.

The HB Williams Memorial Library is also visited regularly with children being able to exchange books and learn good library skills. Children in years 4/5/6 are asked to have a Town Library card.

14. Maori Culture Group / Kapa Haka

There is enormous interest by children in participating in Kapa Haka. Sessions are taken each week depending upon the availability of a tutor. We have a wonderful group of supportive parents who meet to support Maori programmes including Kapa Haka.

15. Newsletters

Newsletters will be sent home to families on a needs basis to keep the community in touch with all school matters. Class teachers issue frequent newsletters as the need arises as do Team Leaders. Sports teams are also kept informed by newsletters. The Parent Support Group (PSG) issue a newsletter with a unique format from other school business. The Board of Trustees news comes via the main School Newsletter issued by the Principal.

Note: School-wide newsletters are sent by email to the email address given at time of enrolment. Please email the school at office@awapuni.school.nz if your email address changes.

16. Parent and Community Support

Parent/caregiver involvement in classroom programmes at all levels is appreciated, under teacher guidance. Parent participation in sports coaching and supervision, grounds maintenance, working bees, all fundraising, and school lunch orders is appreciated when called for.

17. Awapuni School Parent Support Group (PSG)

The PSG is an integral part of Awapuni School having contributed hundreds of thousands of dollars to small and large scale projects. The Playscape, the gymnasium/hall, library resources, school hats and physical education equipment are areas the PSG have contributed significantly over the past ten years. We are grateful to the efforts of those parent supporters who have gone before us and enriched the school environment for us. The PSG is a registered society with its own management committee and its own constitution with every parent/caregiver of an enrolled student automatically a member. The Board of Trustees consults with the PSG when enlisting support for school projects or when an issue requires wider opinion. A telephone network exists to coordinate help for a variety of activities and for consultation purposes. The Chairperson at present is Nathan Whitley, contact email is thewhitleys@clear.net.nz

18. Maori Consultation

The current Board of Trustees plan to engage with the community in 2016. Newsletters will keep the community informed of events and activities the group will organise during the year.

20. Physical Education and Health

Physical Education and Health are compulsory areas of the curriculum. If for any reason your children are temporarily unable to take part in these lessons parents must notify the school. Normally this is done by a letter to the classroom teacher. During the Summer months it is important for all children to bring togs to school for instructional swimming. For other physical activities children are expected to wear suitable clothing that allows freedom of movement. Shorts are preferred. For Saturday sports an appropriate uniform is worn.

21. Religious Instruction

Bible in Schools programme is provided at school by voluntary instructors approved by the school Board of Trustees for years 5 & 6 if available. If you have specific reason for wanting your child to be exempt from this programme please notify the school in writing. There is an opportunity to for parents / caregivers to exclude their children on the school’s official enrolment form. Often the programme is not provided as volunteers are unavailable. Nevertheless, some instruction may be carried out when appropriate by the school’s Chaplain, Mr Richard Rangihuna.

22. Awapuni School Board of Trustees

The Board of Trustees consists of five parent representatives, the Principal and a Staff Representative. The Board has the full responsibility for the governance of the school. Monthly meetings are held usually on the third Monday with the Annual Meeting being held in May. In 2013 Board Elections were held. Parents are welcome to attend Board meetings. School Charter and policies are available from the school office.

2018 Board of Trustees members are:

Ryan Raggett — Acting Chairperson; Renee Raroa, Richard Rangihuna, and David Langford - Principal, Sherryl Gomm —Staff trustee

23. School Charter

Our School Charter is reviewed annually. Part of the process is to set annual achievement targets—our targets for student achievement this year are in the area of Mathematics, Reading & Writing.

A full copy of the Charter is available from the school office or by clicking here

24. School Chaplain/Kaumatua

Our school is blessed with the services of Mr Richard Rangihuna as Chaplain/Kaumatua. His role is to support the school, families, staff and children as we move along life’s journey. He speaks at assemblies, encourages us and leads karakia and formal powhiri on special occasions. Mr Rangihuna is available to support any family in our school community.

25. Positive Behaviour 4 Learning (PB4L)

We strive for a physically and emotionally safe school where children can express themselves free of fear or failure. PB4L is a school-wide programme of positively teaching and acknowledging appropriate social skills. Inappropriate behaviours are actively addressed with a focus on teaching children how to make better choices. We develop the positive social skills that support a “kind” and effective learning community.

26. Internet Safety

All parents/students sign on enrolment a document pledging to use the internet in an acceptable way. This is monitored by teachers.

27. Publication of work and images on websites

Permission must be granted by parents/caregivers for this to occur. This is completed on enrolment.

28. School Donation

Awapuni School donations have been set by the Board of Trustees at $45 for one child and $20 for each additional child. Payment of donation is requested at the start of the school year, or at the time when students start school. The school has EFTPOS facility.

29. School Dental Care

The dental therapist now operates from mobile clinics. We will not have a permanent therapist on site and the school community will be notified when a mobile clinic is expected. In the event of needing dental treatment then you can contact them direct on 027 2425119.

30. Smoke-free

Awapuni School buildings and grounds is smoke-free. Our school is committed to promoting healthy well being for its staff and students by providing a smoke-free environment.

31. Parents Taking Children from School During the Day

It is sometimes necessary for parents to take children from school during school hours. Parents are asked to advise class teachers when the child is leaving and the reason. You must also report to the school office and sign your child out officially by signing out in a book. This will save confusion and worry as to the child’s whereabouts. If in doubt notify the Syndicate leader and then if necessary the Principal.

32. School Traffic Patrols

School traffic patrols operate after school on Awapuni Road until 3.15pm. Teachers are rostered to supervise the patrols after school.

33. School Hours

8.00 - 8.15 am When children arrive early they wait at designated spaces.

(Bus shelter by the hall).

8.15 - 8.55 am Pupils may enter buildings. Supervision by school starts.

8.55am First bell rings

9.00 - 10.15 am First block of instruction

10.15 - 10.35 am Interval

10.35 - 12.35 am Second block of instruction

12.35 - 1.25 pm Lunch Break

1.25 - 3.00 pm Third block of instruction

34. Vehicles / Parking

Parking is at a premium in the school grounds. The school has an excellent turning bay/parking area at the front gate. The turning bay is for dropping off and picking up pupils and the centre parking area is to be used for the cars waiting for children. Visitors and staff are permitted only to park in the car park.

Please note the no right turn at certain times of the day when entering Awapuni Road from the school car park.

NEW WALKWAY: You can now drop children in Anzac Street, with students able to safely walk through Alfred Cox Park and across the new walkway and bridge into school.

35. School Lunches

The MOE will provide all learners with a school lunch each day.

36. Sun Safety/Wearing of Hats

Awapuni School is a “Sunsafe School” this means all children wear a standard yellow hat when outside in terms 1 and 4. The yellow hat can be purchased from the school office or from the Warehouse.

37. School Uniform

The wearing of a full school uniform is compulsory.

Uniform items and costs are listed below. They are available from the school office.

38. Privacy of Information

Parents / Caregivers are advised that at Awapuni School we collect and record information on each student for the following reasons:

1. Personal details for purpose of contact and correspondence, including school reports.

2. Addressing health issues.

3. Addressing issues of academic achievement, including Portfolios for Assessment.

4. Ministry of Education requirements.